Press Section

It performs all the technical works for printing and supervising the printing and binding process.

Main tasks:

• Printing publications.
• Doing the layout of banners and signboards.
• Digging the names of the university staff and digging the banners for various buildings and units of the university.
• In coordination with the Activities Section, printing papers, research papers, research summaries, badge names of participants, participation certificates and the main board of the conference name, etc.
• Printing the YU Newsletter issued in the English language monthly in coordination with the Media section.
• Cooperating with the community institutions for printing their publications after the approval of the President. The university charges the institutions at the cost price.

Printing Procedures:

1. The relevant entity requests work and receives the materials to be printed.
2. The data entry/requesting entity computerizes the information and determines the technical specifications.
3. A dedicated designer performs the design process.
4. A specialist technician sorts colors and pulls films.
5. The editing artist edits and directs the material.
6. A specialist technician makes the plate with acidification preparing for printing on the special machine according to the technical specifications based on quantity, measurement and paper quality.
7. The printer prints the material on custom printing machines.
8. Finally, after processing four colors, the required material is set for two hours until the color is fixed and folded on the folding machine. Then comes the assembly process where fascicles are Each fascicle contains 16 pages grouped in the form of a book or magazine and the assembly process is done manually. This process is followed by the process of thriftiness/ stapling or using glue on a special machine called hot glue which is followed by the packaging phase where the cover is formed and bounded. Then comes the process of editing (cutting) and finally the final cutting stage (editing) where the required material is assembled.
9. Finally, the material is delivered to the agency concerned.
10. The printed materials are kept for reference when needed.

Printing machines:

• Offset printing machine

This machine prints many copies of the printed material up to 1000 copies in four colors so that each color is done separately. Therefore, printing 200 copies would not be economically viable. This machine measures 70 × 100.

• Ricoh Photocopier

This machine prints in 4 colors where each color is printed separately. It measures A3 and is smaller than the previous machine.

• High-speed speed printers:

These machines print one black color in large quantities that it prints 60 copies per minute.

• Digital printing machine:

This machine prints materials using full colors, once and in small quantities, below 300 copies.

* Technical binding

The staff in charge of the technical binding does the binding process for the university's books, banners, and certificates in the hard cover.

Reception and University Activities Section:

It performs the following tasks:

1. Preparing, following up, updating and checking the lists of official invitations for various events at the university and printing them.
2. Receiving the new faculty members appointed at the university by inviting them to a special ceremony on this occasion under the auspices of the President by giving a scientific lecture on this occasion.
3. Booking for participants in conferences, seminars and workshops in hotels by writing to them about the number of participants, the duration of the booking and the type of booking.
4. Receiving participants at the airport from outside Jordan by operating transportation in coordination with the traffic department and transporting them to their place of residence in hotels, as well as returning to the airport.
5. Receiving visitors and official delegations: coordination in advance with the visitors, reception at the airport, securing their stay, and preparing their visiting programs and accompanying them if necessary.
6. Providing the official gifts.
7. Providing the university guests and official delegations with gifts selected as the university shield or flag.
8. Receiving the newly appointed faculty members at the university.
9. Providing the university guests and official delegations with university publications and tourist leaflets.
10. Preparing the greeting cards and responding to them during religious holidays in the name of the university president.
11. Documenting the cultural and scientific activities at the university and recording information about them electronically, or through records prepared for this purpose.
12. Participating in the development of the cultural season program (conferences, seminars, and workshops) by circulating to the university units to include all activities on an annual basis, and preparing a program for these activities according to the activity of each faculty and according to the chronology of each activity.

The section has 3 branches:

1. University Programs and Activities Branch:

It performs the following tasks:

1. Participating in the preparation of conferences and seminars held at the university.
2. Participating in the preparatory committees of conferences and doing the arrangements for reception and hospitality.
3. Participating in preparing for the cultural season program and festivals.
4. Following-up the practical procedures related to the holding of seminars, lectures, exhibitions and festivals.
5. Organizing visits by students of the university, community faculties and schools in the Kingdom to the university through prior coordination with the visiting authority and preparing visiting programs, receiving them and accompanying them.
6. Organizing visits by the university staff to various institutions in the Kingdom.
7. Cooperating with the university's various units to establish cultural activities and securing what they need.
8. Documenting the scientific, cultural and social cooperation between the university and the institutions of the local community, officials, economists and other personalities in order to participate in advancing the university's march, gaining their material and moral support to achieve their goals, and coordinating with these institutions in case they wish to establish scientific or social activities within the university.
9. Documenting the cultural activities at the university and recording information on them in records prepared for this purpose.

2. Hospitality branch:

It has the following tasks:

1. Following-up and securing the necessary hospitality requests on all occasions in coordination with the university units and supervising the halls of the building of seminars and conferences.
2. Coordinating with the faculty or the activity center through a membership in the preparatory committee for the conference or symposium.
3. Participating in the conference preparatory committees and setting arrangements for reception and hospitality.
4. Preparing and equipping private halls for the opening of the conference, lectures and discussions.
5. Providing logistical support to conference participants and all activities, such as food, drink and introductory trips, in coordination with the university's various units.
6. In coordination with the University Press, printing papers, research papers, research abstracts, badge names of the participants, participation certificates and the main board of the conference name, etc.
7. Auditing the financial claims of hotels and other hospitality services.

Quality assurance in relation to human resources:

Improving the performance of the department's staff and raising their efficiency with regard to receiving guests and visitors to the university and accompanying them throughout their presence at the university, which reflects the bright image of the university. This is done by involving employees in specialized courses in the field of public relations and the art of dealing with the public and increasing the number of qualified employees in proportion to the increased workload during recent periods.

Quality assurance in relation to community development:

Expanding relations with official institutions, the local community and scientific institutions by holding meetings and inviting decision makers in these institutions to participate in the university's various activities in its respective fields.

Activating the role of the university in the local community and contributing to its development through meeting university officials with these events to demonstrate the role of the university and its importance in the development of society. This includes holding meetings with school students in different provinces of the Kingdom, especially high school students to introduce them to the various programs offered by the university and the system of admission and registration in addition to the system of the approved hours in force at the university.

Quality assurance in relation to the infrastructure:

Building and establishing a database with many lists that include institutions, official bodies, ministries, embassies, scientific institutions and banks so that it is easy for the university units to obtain through a specific link and in coordination with the University's Computer and Information Center.

Quality assurance in relation to universality:

Reactivating the screening of the university's documentary film for the university's delegations and visitors and qualifying the exhibition hall in the department by providing a modern display screen and adapting the hall and preparing it to receive visitors.

Yarmouk University’s interest in its graduates comes in the context of its care and interest in them since the first day of their enrollment in its various faculties and academic programs. This interest and follow-up to their affairs is reinforced as they bear witness to its achievements and success that extends for decades until they became its source of pride.

Yarmouk University, through the Alumni Affairs section in the Department of Public Relations and Media, considers these graduates as ambassadors for Jordan and for it, in the various countries and locations in which they occupy based on its role and the philosophy of its mission in terms of education, development and community service.

The number of the university graduates since the first cohort in 1980 has reached 180,763 graduates of various degrees, including 13,290 international graduates representing 77 countries around the world.

The Alumni Affairs section invites all the university graduates to take the initiative and register through the alumni platform in order to maintain and enhance communication with them through the following link:

https://alumni.yu.edu.jo/GraduateStudents.aspx

The section also invites the university's graduates to enter the "Al Yarmouk University Alumni" page through Facebook through the following link:

https://www.facebook.com/alumniYU

Media Section:

It has three branches:

1. Press Editorial and Monitoring Branch: it performs the following tasks:

1.  Preparing and editing the daily reports and press releases through:

* Following up the official daily newspapers, and the electronic news.

* Keeping an electronic copy of any news about Yarmouk University, or higher education issues in general.

* Sending the electronic version of the press report to the president and the president deputies, deans and directors.

2. Covering the visits of delegations and activities organized by the university units through:

• Event coverage.
• Writing a piece of news on the occasion.
• Downloading the piece of news on the website of the university.
• Sending the piece of news with the appropriate photos to the e-mails of the official newspapers, and the news websites.

3. Providing the media and the press with various university pieces of news.
4. Documenting all the news, investigations, publications, magazines, and photographs of the university and making the necessary volumes for some magazines and publications at the university.
5. Arranging press meetings with the university president and officials.
6. Preparing the monthly YU Newsletter in English through:

• Translating the most important news that concerns the university at the local and international level.
• Downloading the news on the university website.
• Designing the Newsletter electronically through the InDesign program.
• Sending the Newsletter to the press section to be printed.
• Distributing the printed copies of the Newsletter in special envelopes to various Arab and foreign embassies and consulates and relevant official bodies in Jordan and abroad. The Newsletter copies are also sent to the Jordanian official and private universities and various university units.

7. Preparing the university's media documentary.
8. Preparing brochures for introducing the university and the various departments and faculties of the university. They are prepared and sent to the press section in order to be printed and distributed to the university departments and faculties and to the university guests and in various seminars, conferences and workshops held by the university both inside and outside the university.
9. Preparing and following up on the update and auditing of the distribution lists of university publications that are issued periodically or otherwise.
10. Distributing the publications or books issued by the university either periodically or otherwise to the official bodies, institutions, universities and individuals inside and outside the Kingdom.

2. Photography and Videographics Branch:

The branch performs the following tasks:

1. Documenting and photographing the activities of the university's various units.
2. Providing the Media section in the dept. with the pictures of activities, conferences and seminars.
3. Providing all visitors to the university with pictures of activities, conferences and seminars.
4. Securing photographs related to the university news that are necessary for its publications.
5. Securing the speaking segments and documentary films about the university.
6. Saving various pictures of activities, seminars and conferences electronically.
7. Photographing all the university staff to put the pictures in the yearbook.
8. Providing the annual book committee with various pictures of the various activities of the university.

3. Advertising Branch:

The branch publishes advertisements issued by the university in the public media inside and outside Jordan and scrutinizes the financial claims related to them. The branch works on:

1. Receiving advertisements from various university units
2. Checking the ads in Arabic to be published on the University's website in Arabic as well as translating and checking them to be published on the website in English.
3. Publishing the ads in both languages (Arabic and English) on the university's official website.
4. Sending the ads to the relevant newspapers and magazines for publication
5. Auditing the related financial claims.

The branch also publishes and follows-up the ads of the tenders, jobs and others in the local daily and Arab newspapers.

4. Electronic Media and Multimedia.

This branch is responsible for publishing the university news and advertisements through the social media.

In order to achieve the goals of the Fund, its financial assets have been distributed among a variety of economic sectors in order to come up with the best returns possible and keep to a minimum investment risks. Thus, the Fund undertakes to do the following:

1) Buy and sell immobile property and exploit it in a manner that fits the Fund's interests.  

2) Buy and sell companies' shares and debt bonds issued by the Government and guaranteed by it inside and outside the Kingdom of Jordan.

3) Investing in the Fund's assets by depositing them in special savings accounts in banks or in any other projects with guaranteed returns.

4) Searching for investment journals of interest for the fund.